Administrative Translation Services

Administrative translation is translating the paperwork an office runs on - forms, permits, registrations, internal policies and official correspondence. The work goes to translators who do this particular job every day, not to a general pool, and each file is checked against the source by a second reviewer before it is sent. This site is built around translation across documents, websites, media and software from one supplier.

Typically public bodies, HR and admin teams and anyone filing with a foreign government office. In each case someone downstream relies on the file being correct, so a term rendered two different ways in the same document is not a small problem, and a second reviewer checks the work before it is sent. Most of the work here ends up in front of someone with the authority to reject it.

It is handled by restricting access, not by promising discretion. Administrative translation often involves material people would not want circulated, so the file is closed to everyone except the pair working on it. Personal records, contracts and pre-filing material arrive daily, so access is closed by default and opened only to the pair on the job. Everyone on the job is under NDA, transfer is encrypted, and your own confidentiality agreement is signed before work starts if you have one.

Word, PDF, Excel, Google Docs or plain text. Editable files come back editable - a Word document returns as Word, not as a PDF you cannot amend. The format for administrative translation is agreed at order stage, so the first delivery is the one you can file, send on or publish. Your house template can be applied from the first order, which is what keeps a set of documents looking like one set.

Form fields and box numbers are kept in place so the translated page lines up with the official one. That is settled before work begins and not discovered afterwards, so the first delivery is the one you can use. The translator works into their own first language, which is what keeps long text readable instead of merely correct.

Worth asking for: reference numbers, department names and office codes are carried over untranslated where the receiving office needs them. It is easier to set at order stage than to retrofit, and it costs nothing on top of the quoted rate when it is part of the original brief. A certified version and a plain working copy can be issued from the same job.

Yes. Administrative translation is available in 100+ languages, with every file going to a native speaker of the target language and a reviewer who also reads it. Rarer languages are confirmed as available before the quote goes out, not after you have paid. Where a language is rare, availability is checked before the quote.

Translation starts at $0.10 per word, and certified documents at $25 per page. Administrative translation is quoted from the material you send, so a short job and a long one are worked out the same way. Nothing starts before you approve that figure in writing, and the invoice matches it exactly.

Rush delivery within 2 to 24 hours is available, and the delivery time is confirmed in writing before you pay. Administrative translation is scheduled against the people who actually do this work, not against a general pool. If a deadline cannot be met you are told at quoting stage, not on the day.

The standard is 99+%, reached by doing the job twice: one person produces the file, and a second checks it before release. Dates, figures and proper nouns are checked separately from the prose, because those are the details a reviewing office compares first. What gets checked on administrative translation is the detail a reader would otherwise have to verify alone: names, figures, terms and anything the source left ambiguous.

You can connect with us via chat or by making a call to our customer support number, which is available on our website. You can discuss your project details with us and can get estimates, offers, and discount deals as well.

We offer our translation services all around the United States. We cover all the major cities, metro areas, and nearby towns with our services. From Washington to Florida and from New York to California, each and every corner of the country has been covered with our translation services.

Our services are available in more than 100 languages including all the major languages along with their dialects. A few of these are: Spanish, Mandarin, Cantonese, French, German, Russian, Hindi, Polish, Portuguese, Urdu, Arabic, Dutch, Romanian, and more.